Success Story
BAND Uses M-Files for Easy Information Management and Tracking Accounting Documents
Key metrics
2012
year of the project
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Summary
The accounting company BAND chose M-Files ECM for information and document management. As such types of companies produce a large number of paper files and signed documents, which all need to be scanned, organized and managed, BAND relies on efficiently managing and processing documents.
ABOUT THE CHALLENGES
The accounting company BAND needed a unified, centralized system that could manage and process all invoices, letters of attorney, contracts, receipts, financial statements, reports, audit documentation, budgets and numerous other accounting documents. One of the requirements for the system was to be easy and flexible so that the employees could learn to work with it within some weeks and with minimum efforts.
ABOUT THE SOLUTION
After evaluating several document management solutions, BAND has selected M-Files ECM and has been working with it since October 2012. M-Files eliminated the chaotic Windows folders with a flexible method of classifying and organizing documents by properties such as customer, document type, date, etc.
IMPLEMENTATION RESULTS
- Easy management and tracking of important financial and accounting documents and information
- Support of multiple types of financial documents or information
- A quick search of documents by properties such as customer, document type, date, etc.
- Strict rules and control by the management regarding working with the documents
- Unified organization and structure of the documents and information within the company
- Eliminating double records and manual-entered mistakes
- Automated workflows with tasks generated on monthly basis to definite users that are in charge. Examples include tracking documents for review, submitting for approval, filing with state agencies, tracking due to terms, etc.
- Short-term implementation
- Easy, user-friendly interface of the system
ABOUT BAND
BAND Consulting and Management (BAND Ltd.) was established in 2001 in Sofia, Bulgaria, and during this time has experienced rapid growth. The company provides various services in different areas such as accounting, taxation, double tax treaty, corporate finance, re-organizations, acquisitions & mergers, custom clearance, insurance, legal advice.