M-Files HRM - FTS

M-Files HRM

Get single access to HR data and processes!

Short Overview

M-Files solution for Human Resources Management helps manage all documents and data on the company’s personnel. It is a simple and flexible tool that can be customized for all HR tasks and processes.

The M-Files HRM system allows you to quickly and easily create, fill out and display for viewing various types of standard documents, such as employment order, travel authorization, certificate of professional development, etc.

It saves time for HR employees managing personnel records; provides flexible options for managing and planning training, attestation, certification and staff development.

M-Files solutions are available both for local deployment based on Windows Server and Microsoft SQL Server technologies, and on reliable, scalable cloud services running on Windows Azure.

Benefits for Business

All personnel data and documents in one place

Maintaining separate cards for each employee with qualification documents, resumes, portfolios, information on the terms of employment, etc. allows you to track the development of employees' potential.

Unified information storage

Personnel information is stored centrally and is available to company employees depending on the configured roles.

Automated workflows

You can create automatic workflows for coordination of candidates during hiring and dismissal. In the system, you can collect development programs, control over trainings, and certifications; and track the achievements of employees.

Increased data security

Personal data of employees are under protection, with different access levels to the system and control of document revision.

Eased daily work for users

The familiar working interface, as in Windows Explorer, allows easy on-boarding and daily usage for employees. Integration with MS Office applications allows you to save and retrieve documents from storage directly without switching between the applications.

Flexible settings

Users can add attributes (metadata) to documents for better search, classification and retrieval, and organize the file management system according to personal requirements.

Quick document search

Employees do not waste time searching for the necessary personnel documents.


Creating and editing of files and documents

You can create, edit and change personnel files and documents on current and future employees. All HR-related documents will be structured, tagged, and classified.

Competence model

HR managers can develop a competency model with brief descriptions of requirements for each position within the organization and use it as an evaluation tool.


You can conduct and manage competence assessments for individual employees.

Employee development

Managers can plan employee training based on their experience, skills, and career preferences.

Workflow automation

You can create workflows for a variety of processes and automate hiring, dismissal, applying for a vacancy, on-boarding, personal assessment etc.

Who is this for?

Companies of any profile with needs for HR documents management

HR departments

Personnel services

Administrative departments

Do you have need to manage HR documents effectively?

Book a demo

Frequently Asked Questions

    What is the average implementation time for a medium-sized company?

    The average period for the implementation project spans within 3 months, with standard functionalities for document and process automation.

    How does M-Files differ from other ECM systems?

    • The key principle of M-Files, it is important what the user is looking for (content in context), and not where it is stored (location). This principle becomes the basis for the next generation of ECM systems and content services platforms.
    • The architecture of the M-Files system is based on metadata or properties, characteristics. Metadata is information that describes documents, files, or other objects in the system to associate information repositories with other applications. It allows users to quickly find the information they need and view content in context with other key information and business processes.
    • You can browse data in all connected systems and repositories with the same user interface — something that other ECM solutions don’t offer.

    Name 3 reasons, why we should choose M-Files as ECM system

    • Usability and fast learning thanks to familiar M-Files interface for Windows users. Employees do not want to have yet another system to work with. They want a tool that will be clear and easy-to-use from the first day of work.
    • Quick process of implementation and integration with existing systems. M-Files has ready-to-go solutions for integration with popular systems and services.
    • M-Files organizes and manages information based on ‘what’ it is, rather than ‘where’ it’s stored on the company network. Regardless of whether that information resides in the M-Files platform, or across other systems and repositories, information can be accessed and managed through a single view, without requiring costly and time-consuming data migration.