Products
M-Files for Document and Information Management
Short Overview
- Connect all information across your applications and repositories
Let you accelerate digital transformation by breaking down silos in separate applications, systems, and repositories. Improve security, processing, and managing data and content, be it documents, images, emails, customer information, or other information objects.
- Optimize your work with documents through metadata
The M-Files platform enables employees to instantly find the right information and documents in any context. Every piece of content and documents receive intuitive metadata tags. The metadata tags help users find what they need, regardless of where it is stored.
- Manage document centric processes more productively and securely
M-Files increases productivity and improves work quality by making information easy to find and use. The system helps to automate business processes, and enforce information control.
- Choose from multiple options of integrations, add-ons and services
For different use cases, many configurations of M-Files and industry tailored solutions are available. You can configure contract approvals, electronic document exchange with suppliers and customers, or even automate single document-centric processes, such as purchasing.
Benefits You Will Get
Improved work quality and increased productivity
- Faster and easier operations
- Saving time for searching for files and right versions of documents
- Increased customer satisfaction from faster service
Increased consistency and reduced errors
- Workflow automation
- Automation of document categorization and indexing
- Document creation using templates
Reduced business risks and compliance
- The system allows users to more quickly meet audit and compliance requirements
- Immediate access to critical information related to audits and inspections
ROI of 200% and more
- Faster simpler implementation in clicks, not code
- Enhanced process and information control without requiring data migration
- Low cost of initial entry and fast time to value
Improved visibility
- Documents and data unified in a single view
- Everyone collaborates on the current and full information
Agility and mobility of work
- Access to documents and files anytime, anywhere, and with any device
- Agility throughout your business processes, even if you're offline
Features
Content Organization with Metadata
– Search documents in context without duplication of files
– Manage files no matter where they are stored with metadata tags
Personalized Views
– Personalized views mimic traditional folders
– View and organize content with dynamic views
Enterprise Search
– Search for information in any system or repository
– Search for documents using keywords with word forms in 32 languages
Intelligent Services
– Automated document indexing and classification with text analytics and machine learning
– AI scans existing documents to automatically tag metadata
– Discover dark data through AI scanning of legacy data
Single Point of Access
– Use one interface to access all files and M-Files as a built-in option
– Choose your single interface be of M-Files, Office 365, SharePoint, Microsoft Teams, Google G Suite or Salesforce
Automated Workflows
– Set up workflows with sequence of actions, deadlines and responsibles
– Initiate and receive automatic notifications of assigned, completed and expired tasks
– Approve documents with electronic signature
Compliance and Control
– Consistent work due to a full audit history and version control of documents
– With permission controls, only authorized users have access to specific data
Collaboration and Remote Work
– Edit shared documents, see the changes and the authors
– Use full-featured mobile apps
– Use collaborative workspace for communication with customers
Security
– Get market-leading access control, authentication and file encryption
– Data is protected with intrusion detection, data loss prevention and high availability
Success Story
Renault Nissan
Renault Nissan uses M-Files for document and approval management.
The company chose M-Files as a system to organize, manage and store all documents by client, type, date or other criteria, as well as to archive document files.
Now, the users have a single place to store expenditure documents. A workflow is set up through which documents go through several approval steps and then go to posting. After final approval, the documents are assigned to the accounting department for posting in the ERP system.
Success Story
Bank of Georgia
Electronic document management of the Bank of Georgia, has been automated with the M-Files ECM system.
Bank of Georgia uses the M-Files system for managing and archiving documents throughout its structure of more than 4000 employees.
“We recommend M-Files as a powerful document management platform and FTS as a reliable supplier”.
Ketevan Khundadze, Head of Operations Support
Success Story
Tbilisi Mall
The Georgian management company of the shopping center Tbilisi Mall, Rakeen Uptown Development, uses the M-Files ECM system to manage contracts, assign and control tasks, process purchase documents and related information.
“We save time, this is a working tool. I mainly use it on my tablet, because when you move around a lot and employees ask you to urgently approve something, it is very quickly to do it both from the phone and from the tablet. It is a very convenient and a flexible system”.
Aleksey Mescheryakov, Property and Project Manager
Success Story
BCRE
BCRE, an investing and venture capital company with 8 international offices in London, New York, Frankfurt, Düsseldorf, New Delhi, Amsterdam, and Limassol, uses the M-Files solution for Contract Lifecycle Management.
The system helps users to organize internal document flows and approve contracts with tenants and suppliers.
With M-Files, the company manages diverse types of contracts with multiple approval workflows.
Success Story
RTG Group
An international professional services company with 7 offices in Europe and Asia, RTG Group, uses the M-Files ECM solution for document and contract management.
Previously, lengthy document approval workflows resulted in billing delays and lost profits. Now, the users from different countries and time zones manage internal documents and exchange documents with suppliers and other counterparties electronically.
As the most significant results after implementation, the company highlighted reduction of contract approval time by 50% and reduction of invoice reconciliation time by 67%.
Success Story
Bacardi Martini
Bacardi Martini Ukraine manages electronic documents and procurement processes using an FTS solution based on M-Files ECM Platform.
During implementation, the FTS team helped the users to organize effective management of electronic purchase orders and related documents.
With the system, users manage contract activities and tendering procedures, including approval workflows in accordance with compliance rules.
Success Story
TBC Bank
TBC Bank uses the M-Files system for document management and approval.
While operating, the bank produces a huge amount of paper documents. To streamline this processes, the bank’s leadership decided to use an information management system.
M-Files was chosen for its flexible deployment options, faster onboarding and user training, and higher security approach.
Success Story
Engarde
Engarde manages electronic document management with M-Files.
During implementation, the FTS team configured a single structured repository of documents connected with projects and clients.
Thanks to the intuitive interface that makes it easy to work with this system, the launch of the software solution into operation was carried out within a few days after the completion of the implementation.
Success Story
Amcor
An Australian packaging manufacturer, Amcor, uses the M-Files ECM solution for document and contract management.
With M-Files, users manage purchase contracts and related documents on manufacturing facilities in the CIS countries.
The FTS Team developed integration with Infor LN ERP, ABBYY FlexiCapture, and legally binding electronic document management platforms for exchanging documents with suppliers and other counterparties.
Success Story
BAND
An accounting Bulgarian company, BAND, chose M-Files ECM for information and document management.
As such types of companies produce numerous paper files and signed documents, which all need to be scanned, organized and managed, BAND relies on efficiently managing and processing documents electronically.
After implementation, users enjoy automated workflows with tasks generated on a monthly basis, including tracking documents for review, submitting for approval, filing with state agencies, tracking due to terms.
Success Story
Telelink
The key factor for the success of M-Files implementation in Telelink is the strict organization in the company and the active participation of the key users working with M-Files.
“We evaluated several other ECM systems and document management solutions, but M-Files stood out because of its ease-of-use, flexibility, automated import of scanned documents, and its ability to seamlessly integrate with our ERP system”.
Tanya Krasteva, Project manager
You’re in a good company
Additional Resources
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