M-Files CLM - FTS
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M-Files CLM

Accelerate your contract life cycle!

Short Overview

The M-Files system for managing contracts and automating approvals helps to set up any approval processes adopted in the company. The system allows you to increase the speed of processing documents, reduce the time spent by employees, and improve the transparency of approval processes.

With M-Files, you can approve not only contracts, but also other documents: purchase orders, tender documents packages, internal requests for price approvals, personnel documentation, advance reports and business trips.

Unlike alternative systems, M-Files is quick to configure, and users note daily ease of use. The vendor, the Finnish company M-Files Corporation, is included in the 500 best technology companies in Europe, according to Deloitte. The M-Files platform is annually recognized in the analytical reports of Gartner, Nucleus Research and Forrester as the leading product among document management systems in terms of combination of functionality and user experience.

Benefits for Business

Eased collaborative work

Employees work only with the current and latest version of the document for approval.

Increased documents security

Documents become stored centrally, not on workstations or email programs. This minimizes the risk of losing documents or leaking information from the company.

Accelerated approval processes

As you can control document approval in automatic mode, delays in document approval are minimized.

Features

Flexible settings for approval workflow

You can flexibly configure document approval processes of any complexity with enterprise approval rules and various parameters.

Approval history

Employees can view document approval history with information about document versions, process participants, actions taken and approval duration.

Expiration control

You can control expiring contracts and set up automatic notifications to responsible persons for renewals.

Built-in integration with MS Office

Built-in integration with Microsoft Office apps (Word, Excel, PowerPoint, Outlook) allows users to access and save documents immediately in M-Files without leaving the applications.

Mobile and remote access

Users have access to documents and approval processes from any device: desktop and laptop, tablet and smartphone.

Who is this for?

Professional Services

Banks and Finance

Logistics and Transport

Architecture, Construction, and Engineering

Manufacturing

Retail

Distribution

Get ready to streamline your contract approvals!

Book a demo

Frequently Asked Questions

    What is the average implementation time for a medium-sized company?

    The average period for the implementation project spans within 3 months, with standard functionalities for document and process automation.

    How does M-Files differ from other ECM systems?

    • The key principle of M-Files, it is important what the user is looking for (content in context), and not where it is stored (location). This principle becomes the basis for the next generation of ECM systems and content services platforms.
    • The architecture of the M-Files system is based on metadata or properties, characteristics. Metadata is information that describes documents, files, or other objects in the system to associate information repositories with other applications. It allows users to quickly find the information they need and view content in context with other key information and business processes.
    • You can browse data in all connected systems and repositories with the same user interface — something that other ECM solutions don’t offer.

    Name 3 reasons, why we should choose M-Files as ECM system.

    • Usability and fast learning thanks to familiar M-Files interface for Windows users. Employees do not want to have yet another system to work with. They want a tool that will be clear and easy-to-use from the first day of work.
    • Quick process of implementation and integration with existing systems. M-Files has ready-to-go solutions for integration with popular systems and services.
    • M-Files organizes and manages information based on ‘what’ it is, rather than ‘where’ it’s stored on the company network. Regardless of whether that information resides in the M-Files platform, or across other systems and repositories, information can be accessed and managed through a single view, without requiring costly and time-consuming data migration.