Products
M-Files CLM
Accelerate your contract life cycle!
Short Overview
The M-Files system for managing contracts and automating approvals helps to set up any approval processes adopted in the company. The system allows you to increase the speed of processing documents, reduce the time spent by employees, and improve the transparency of approval processes.
With M-Files, you can approve not only contracts, but also other documents: purchase orders, tender documents packages, internal requests for price approvals, personnel documentation, advance reports and business trips.
Unlike alternative systems, M-Files is quick to configure, and users note daily ease of use. The vendor, the Finnish company M-Files Corporation, is included in the 500 best technology companies in Europe, according to Deloitte. The M-Files platform is annually recognized in the analytical reports of Gartner, Nucleus Research and Forrester as the leading product among document management systems in terms of combination of functionality and user experience.
Benefits for Business
Eased collaborative work
Employees work only with the current and latest version of the document for approval.
Increased documents security
Documents become stored centrally, not on workstations or email programs. This minimizes the risk of losing documents or leaking information from the company.
Accelerated approval processes
As you can control document approval in automatic mode, delays in document approval are minimized.
Features
Flexible settings for approval workflow
You can flexibly configure document approval processes of any complexity with enterprise approval rules and various parameters.
Approval history
Employees can view document approval history with information about document versions, process participants, actions taken and approval duration.
Expiration control
You can control expiring contracts and set up automatic notifications to responsible persons for renewals.
Built-in integration with MS Office
Built-in integration with Microsoft Office apps (Word, Excel, PowerPoint, Outlook) allows users to access and save documents immediately in M-Files without leaving the applications.
Mobile and remote access
Users have access to documents and approval processes from any device: desktop and laptop, tablet and smartphone.
Who is this for?
Professional Services
Banks and Finance
Logistics and Transport
Architecture, Construction, and Engineering
Manufacturing
Retail
Distribution
Success Story
Electronic document management of the Bank of Georgia, a leading bank of the country, has been automated with the M-Files ECM system. Among the main criteria for selecting the M-Files ECM were: fast deployment, ease of use, ensuring control over documents, flexibility and easy adaptation to the requirements of bank units.
Ketevan Khundadze, Head of operations support, Bank of Georgia
Success Story
Kalikova & Associates law firm uses the M-Files system for electronic document management.
Success Story
The Georgian management company of the shopping center Tbilisi Mall, Rakeen Uptown Development, uses the M-Files ECM system to manage contracts, assign and control tasks, process purchase documents and related information.
Success Story
BCRE, an investing and venture capital company with a number of international offices, uses the M-Files solution for Contract Lifecycle Management to organize internal document flows and approve contracts with tenants and suppliers. In the system, the company manages diverse types of contracts with multiple approval workflows.
Success Story
An international law firm with offices in Ukraine and Austria, Lavrynovych & Partners Law Firm, uses the M-Files ECM system implemented by the FTS Team to manage client documents and marketing data.
Success Story
A well-known fast-food chain, McDonald’s, uses the M-Files ECM system implemented by the FTS Team in the Ukrainian office for managing contracts, processing payment documents as well as registering letters of attorney and correspondence.
Success Story
Bacardi Martini Ukraine manages electronic document management and procurement using a solution from FTS based on M-Files.
YOU’RE IN A GOOD COMPANY
Get ready to streamline your contract approvals!
Book a demoFrequently Asked Questions
- The key principle of M-Files, it is important what the user is looking for (content in context), and not where it is stored (location). This principle becomes the basis for the next generation of ECM systems and content services platforms.
- The architecture of the M-Files system is based on metadata or properties, characteristics. Metadata is information that describes documents, files, or other objects in the system to associate information repositories with other applications. It allows users to quickly find the information they need and view content in context with other key information and business processes.
- You can browse data in all connected systems and repositories with the same user interface — something that other ECM solutions don’t offer.
- Usability and fast learning thanks to familiar M-Files interface for Windows users. Employees do not want to have yet another system to work with. They want a tool that will be clear and easy-to-use from the first day of work.
- Quick process of implementation and integration with existing systems. M-Files has ready-to-go solutions for integration with popular systems and services.
- M-Files organizes and manages information based on ‘what’ it is, rather than ‘where’ it’s stored on the company network. Regardless of whether that information resides in the M-Files platform, or across other systems and repositories, information can be accessed and managed through a single view, without requiring costly and time-consuming data migration.
What is the average implementation time for a medium-sized company?
The average period for the implementation project spans within 3 months, with standard functionalities for document and process automation.