M-Files PFM - FTS

M-Files PFM

Streamline your procurement with automated processes!

Short Overview

M-Files for Purchase Management has been designed to coordinate documents and manage the process of purchasing goods or services for internal needs of organizations.

M-Files Purchase Management integrates with any accounting systems (Microsoft Dynamics 365, SAP, Deltek Maconomy, etc.) and can be used to ensure the coordination of electronic documents created in enterprise systems and corporate document management systems.

The system allows you to set up any approval processes, supports automatic task generation to be performed by responsible employees, and notifications by email. Employees can work with full access through any device, be it desktop, laptop computers, tablets, or smartphones.

Benefits for Business

Time savings

The system allows employees to reduce manual operations with paper documents.

Improved costs control

Before spending, all expenses have to be approved in the system; you can also launch an automatic budget verification.

Improved efficiency

Automated document approval process and automatic generation of procurement documents increase overall work efficiency.

Reduced costs

You can form a register of approved suppliers and launch the tender process for selecting suppliers. The approval process of expenses is mandatory and launches automatically.

Compliance with regulations

You can set up procurement approval processes and create procurement document templates in accordance with corporate standards. Managers get control over compliance with the rules and a complete history of purchase actions and approvals.


Registration and approval of suppliers

Creation of orders and applications

You can create purchase orders and requests for payment with reference to cost centers, budget items, and approve them by authorized persons.

Selecting suppliers

You can launch a tender procedure and manage the process of selecting the best supplier.

Creation and approval of contracts

Purchasing history archive

Employees can view the history of purchase orders, quotes, contracts, and approvals.


You can view statistics and create reports on purchases and payments.

Who is this for?



Companies of any profile that often carry out internal procurement

Manage and approve your purchases efficiently!

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Frequently Asked Questions

    What is the average implementation time for a medium-sized company?

    The average period for the implementation project spans within 3 months, with standard functionalities for document and process automation.

    How does M-Files differ from other ECM systems?

    • The key principle of M-Files, it is important what the user is looking for (content in context), and not where it is stored (location). This principle becomes the basis for the next generation of ECM systems and content services platforms.
    • The architecture of the M-Files system is based on metadata or properties, characteristics. Metadata is information that describes documents, files, or other objects in the system to associate information repositories with other applications. It allows users to quickly find the information they need and view content in context with other key information and business processes.
    • You can browse data in all connected systems and repositories with the same user interface — something that other ECM solutions don’t offer.

    Name 3 reasons, why we should choose M-Files as ECM system.

    • Usability and fast learning thanks to familiar M-Files interface for Windows users. Employees do not want to have yet another system to work with. They want a tool that will be clear and easy-to-use from the first day of work.
    • Quick process of implementation and integration with existing systems. M-Files has ready-to-go solutions for integration with popular systems and services.
    • M-Files organizes and manages information based on ‘what’ it is, rather than ‘where’ it’s stored on the company network. Regardless of whether that information resides in the M-Files platform, or across other systems and repositories, information can be accessed and managed through a single view, without requiring costly and time-consuming data migration.