Products
M-Files for Purchase Flow Management
A powerful document and process automation solution for effective purchase flow management.
Streamline your procurement with automated workflows.
Short Overview
- Optimize your purchasing with automated workflows
Set up any approval processes with automated generation of assignments for reviewers, approvers and other participants. Every time the status changes or comments are added, they will be notified by email. Quickly launch the requests for purchases, shorten approval cycles and arrange needed payments to receive supplies and services faster.
Employees can work with full access to approval cycles through any device, including on the go.
- Reduce the costs and keep track of spending
By evaluating suppliers in advance, establishing many control points while processing, budgeting approvals, the organization can significantly reduce purchasing costs and increase quality. With access to purchasing history, you can analyse saved finances and spending.
- Combine all purchasing documents and data across systems
M-Files for Purchase Management integrates with any accounting systems (Microsoft Dynamics 365, SAP, etc.) and can be used to ensure the coordination of electronic documents created in enterprise systems and corporate document management systems.
Benefits You Will Get
Increased operations excellence
- Document creation with pre-approved templates
- Automated generation of procurement documents
- Reduced length of approval cycles
Improved work quality
- Reduced manual operations with paper documents
- Less time on searching for files and right versions
- Less time on repetitive tasks
Full corporate compliance
- Document templates and processes in accordance with the corporate standards
- Complete history of purchasing actions and approvals
- Automated control of processes
Reduced bottom-line costs
- Mandatory purchasing expense authorization
- Automated budget verification
Improved expense control
- Automated control of expense approval
- More control points and rules
Increased quality of suppliers
- Register of approved suppliers
- Tender procedures for selecting suppliers
Features
Automated Approval Workflows
– Set up any approval process for purchase orders, contracts, and payment applications
– Create and approve documents with reference to cost centers and budget items
– Create assignments for reviewers and approval requests with notifications
Purchasing History
– View the history of purchase orders, quotes, contracts, actions and approvals
– Compare revisions and track changes
– View the length of approval cycles
Mobile and Remote Work
– Access purchasing documents from desktop and laptop, tablet and smartphone
– Full-featured mobile access to approval processes
– Offline-access mode available
Selecting Suppliers
– Launch a tender procedure and manage the process of selecting suppliers
– Register and approve suppliers
Budget Controls
– Protection from overspending
– Set up budgeting approval workflows
Reporting and Analytics
– View statistics and create reports on purchases and payments
– Analyse cost-savings
Full Integration
– Combine data across business systems and applications
– Integration with accounting systems
Compliance and Control
– Consistent work due to a full audit history and version control of documents
– Only authorized users have access to specific data
Data Protection and Permissions
– Control access points in the approval cycles with user rights and permissions
– Simple setup and administration
Success Story
Tbilisi Mall
The Georgian management company of the shopping center Tbilisi Mall, Rakeen Uptown Development, uses the M-Files ECM system to manage contracts, assign and control tasks, process purchase documents and related information.
“We save time, this is a working tool. I mainly use it on my tablet, because when you move around a lot and employees ask you to urgently approve something, it is very quickly to do it both from the phone and from the tablet. It is a very convenient and a flexible system”.
Aleksey Mescheryakov, Property and Project Manager
Success Story
Ferrero
A well-known Italian confectionery manufacturer, Ferrero, uses the document management solution based on the M-Files platform implemented by the FTS Team.
Employees use M-Files to process and approve purchase orders, applications for payment, invoices, quotes, contracts, and other procurement-related documents. They select best suppliers with a tendering procedure in the system.
Success Story
Amcor
An Australian packaging manufacturer, Amcor, uses the M-Files ECM solution for document and contract management.
With M-Files, users manage purchase contracts and related documents on manufacturing facilities in the CIS countries.
The FTS Team developed integration with Infor LN ERP, ABBYY FlexiCapture, and legally binding electronic document management platforms for exchanging documents with suppliers and other counterparties.
They already trusted us
