What is accounted for and how is it presented in SAF-T? Key aspects of detailing.

A fundamental principle of SAF-T is the accurate and detailed reflection of the content of the original primary document (the invoice). This means that if a supplier invoice contains multiple lines listing different goods or service components, each of these lines must be reproduced as a separate InvoiceLine element in the SAF-T file.

This requirement is a significant departure from current practice in many enterprises, especially small and medium-sized ones, where invoices for expenses (stationery, utilities, etc.) that do not form inventory are often posted with summary amounts. For each purchase invoice, SAF-T requires not only general information, but also a detailed description of the goods or services purchased at the line level, information about the supplier, and the relationship of the line to the accounting accounts and entries.

Mandatory use of line-level nomenclatures

One of the essential requirements is that codes from officially approved NRA nomenclatures must be used for each line of the invoice (InvoiceLine). This includes:
➤   Account ID: For each line of the invoice, the accounting account (for goods, services, expenses) must be specified, and this code must be from the national chart of accounts provided by the NRA (nomenclature NRA_Nom_Accounts). Businesses will need to map their individual chart of accounts to that of the NRA.
➤   Unit of Measure (InvoiceUOM): For each line, where applicable (especially for goods), the unit of measure must be specified, using a code from the official nomenclature for units of measure (Unit of Measure nomenclature).
➤   Other codes: Similar requirements for using codes from nomenclatures apply to other fields such as InvoiceType (invoice type), GoodsServicesID (goods/services indicator), TaxType and TaxCode (for VAT information).

Are you ready for SAF-T? Write to us if you are not!

Source: BTA and NRA

Next