M-Files EAM - FTS

M-Files EAM

Fully control enterprise assets and their maintenance!

Short Overview

M-Files for Maintenance Management helps you collect data on equipment, vendors, and maintenance in a single repository and collaboration platform. Using the system, you can solve a set of tasks related to management of maintenance, repairs of fixed assets, as well as of basic enterprise data.

M-Files allows you to collect all the necessary technical data from your own and partners using simple forms that can be filled out without prior preparation.

Most specialized EAM systems and EAM modules of ERP-systems do not provide sufficient functionality for document management. You can connect the M-Files solution to such systems and link key maintenance documents to equipment that is accounted in EAM systems such as IBM Maximo or SAP PM. As a result, users will be able to navigate to the required documents from the user interface of the current EAM system.

M-Files solutions are available both for local deployment based on Windows Server and Microsoft SQL Server technologies, and on reliable, scalable cloud services running on Windows Azure.

Benefits for Business

Maximizing value from existing systems

Easy on-boarding and training

Improved quality of basic data

Quick access to regulatory information and technical data

Increased efficiency of maintenance and repairs

Contractor access to information


Document management

All documents related to equipment, fixed assets, maintenance, or repairs are classified and tagged in the storage for better search and easy use.

Facilities and equipment management

Employees can easily maintain a directory of fixed assets (real estate, production sites, and equipment).

Supplier management

You can create and maintain a directory of suppliers and contractors.

Personnel management

HR managers can create and maintain a directory of company employees.

Maintenance and repairs management

You can maintain schedules of preventive and repair works, create and track the implementation of orders.

Project management

You can create single projects to decompose bigger or time-bound tasks and track its progress. Use project management features for decommissioning/ commissioning of equipment, major repair work, etc.

Warehouse management

Managers maintain accounts for material and technical resources, and manage the registers.

Mobile and remote access

Employees can access the system via web browser, mobile devices & desktop applications.

Offline operation mode

When an internet connection fails, users can change to the offline mode of the web client.

Who is this for?

Real Estate Management


Do you want to know more about maintenance management with M-Files?

Book a demo

Frequently Asked Questions

    What is the average implementation time for a medium-sized company?

    The average period for the implementation project spans within 3 months, with standard functionalities for document and process automation.

    How does M-Files differ from other ECM systems?

    • The key principle of M-Files, it is important what the user is looking for (content in context), and not where it is stored (location). This principle becomes the basis for the next generation of ECM systems and content services platforms.
    • The architecture of the M-Files system is based on metadata or properties, characteristics. Metadata is information that describes documents, files, or other objects in the system to associate information repositories with other applications. It allows users to quickly find the information they need and view content in context with other key information and business processes.
    • You can browse data in all connected systems and repositories with the same user interface — something that other ECM solutions don’t offer.

    Name 3 reasons, why we should choose M-Files as ECM system

    • Usability and fast learning thanks to familiar M-Files interface for Windows users. Employees do not want to have yet another system to work with. They want a tool that will be clear and easy-to-use from the first day of work.
    • Quick process of implementation and integration with existing systems. M-Files has ready-to-go solutions for integration with popular systems and services.
    • M-Files organizes and manages information based on ‘what’ it is, rather than ‘where’ it’s stored on the company network. Regardless of whether that information resides in the M-Files platform, or across other systems and repositories, information can be accessed and managed through a single view, without requiring costly and time-consuming data migration.